Software for staffing agencies
Recruitment, contracts and documents, shifts and attendance, and billing your clients. The admin that slows you down most runs in one place.
What Stafio solves for you
How we help
Recruitment and worker records
Candidates from job ads and referrals in one database, with a clear status in the recruitment process. Extraction of replies from job ads and social networks, fast filtering by profession and location, and interview scheduling including self-service booking.
- Extraction of replies from job ads and social networks
- Publishing offers on job portals
- Fast search and filtering of candidates
- Interview scheduling and self-service booking
Contracts and electronic signatures
Generate contracts of any type from a template and the worker signs them online. One person can have several concurrent contracts, and the system suggests the right type based on the scope of work.
- Contracts generated from templates
- Several concurrent contracts per person
- Suggestion of the right contract type
- Online signing, even on a phone
Documents, medical checks and licences under control
Medical checks, certificates, material liability and protective equipment all have their validity. Stafio watches it and keeps a worker off shifts until the conditions are met.
- Medical checks and document validity watched
- Material liability and protective equipment as a shift condition
- Training and certification with a test and certificate validity
- Onboarding questionnaire — the worker fills in the details
Shifts and attendance at client sites
Plan shifts per client and site, let workers sign up for open shifts and get attendance confirmed on the phone. If a client keeps its own attendance records, Stafio imports them.
- Shift roster per client and site
- Attendance confirmed on the phone
- Import of attendance from another system
Client invoicing for hours worked
What the client ordered and what was actually worked stays together. The approved hours become the basis for invoicing the client — no retyping into spreadsheets.
- Work orders from clients
- Invoicing clients for hours worked
- Approved hours as the single source
An app for workers and a portal for clients
Workers have their shifts, timesheets and documents on their phone. Clients can have their own portal to place orders and approve the work done.
- Mobile app for workers
- Client portal — orders and approvals
- Chat, bulk SMS and emails in one interface
And more
Stafio also offers a shift marketplace, self-service shift sign-up, a transparent overview of hours for every worker, an AI assistant for your company data, an API, reports and GDPR with retention rules.
Stafio helps us handle the constant hiring of large numbers of workers, complex onboarding documentation and minimize attendance errors while keeping oversight of every activity.