HR administration and HR information system
Contracts, addenda, ID documents and medical checks in one place. Documents are created from templates and the system watches validity dates — paperwork around employees no longer takes whole days.
How it works
How we make HR administration easier
Contracts from templates
Stafio prepares a contract for every newcomer from a template — full-time, part-time or short-term. Based on the scope of work it suggests the right contract type and keeps an eye on the limits you set for each type.
- Contracts of any type generated from templates
- Suggestion of the right contract type
- Limits checked per contract type
Several contracts per person
A worker can have several valid contracts, even with different companies. Stafio also handles contractors and freelancers — just set a priority for the contracts.
- Several valid contracts for one person
- Several companies in one system
- Contractors and freelancers
Documents, medical checks and licences under control
Health certificate, medical check, forklift licence. Stafio watches validity, warns you before something expires and can keep a worker off shifts until the document is renewed.
- Validity of documents, checks and licences watched
- Warning before expiry
- Optional block on scheduling shifts
Workers fill in their own details
Newcomers fill in their address, contact and ID details themselves in the onboarding questionnaire. The data go straight into the system — nobody retypes them from paper and there are fewer mistakes.
- Onboarding questionnaire instead of a paper form
- Details go straight to the worker record
- Workers send profile changes for approval
Addenda and documents without writing them by hand
Contract addenda, material liability agreements, safety instructions. Documents you used to write for everyone separately are generated by Stafio in bulk and sent straight to the other party.
- Bulk generation of addenda and documents
- Document sent straight to the worker
- Your own templates following your habits
Change history and GDPR
Every change shows who made it and when. You control access with permissions and personal data have retention rules, so they don’t stay in the records longer than they should.
- Change log on the person record
- Role-based permissions
- Retention rules for personal data
Related modules
Goes well with
Who we are for
Stafio adapts to your company
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